For lots of people, hiring entertainment for a corporate event can be an overwhelming task. The entertainment you decide on needs to be professional and fitted to all audiences. On the other hand, it is easy to obtain stuck in the corporate rut to do "the same kind of thing" year after year.
How important is maintaining your existing clients and employees for the organization? Showing appreciation to clients and your staff can boost morale, strengthen business relationships and help your company grow Elisa Gayle Ritter. Having the right entertainment at your event will accomplish that!
So how do you break from the standard and book entertainment that's new and engaging for the group? Here are some suggestions to make the hiring process easier for you.
1. Plan Your Event
Plan how want the evening to go. Once you learn the exact type of entertainment you are having, then plan the big event around that entertainment. Otherwise, plan out time for the different events and make a time-table. In the event that you haven't selected the entertainment then be sure to leave some room in your time-table for adjustments. The setup of the area may differ with respect to the performer you wish, and the itinerary may change as well.
2. Know Your Budget
Understand how much you can spend on entertainment before approaching entertainers to learn about their acts. Everything you can spend on an entertainer will often dictate the level of entertainment you get. Every event features a budget and you will need to stay within it and meet your needs. However, hiring an entertainer based solely in it being the best priced can cause disaster. Put things in an improved perspective, you might wish to determine your "per-person" cost budgeted for entertainment or activities. The best food and beverages will undoubtedly be a fading memory to your guests, but top quality entertainment creates a mental impact and lasting impression. How much fun they had at your event is what creates lasting memories.
3. Be Prepared to Discuss Your Event and Your Budget
Any professional entertainer is going to be asking you questions about your event, such as for instance which kind of event you are having, exactly how many guests you anticipate, if there is a theme to the big event, a broad timeline of the big event, etc. As a result, they are determining if their act is a great match for the group and function. They might even have the ability to present ideas to improve your event that you hadn't looked at yet! Ask the entertainer if they feature any special packages. Your entertainer might have an offer that'll make your event extra special. By discussing your budget using them, you are also learning if they are within your price range. If in order to move on with the process; if not, you are saving everyone time and should call the following entertainer in your list.
4. Request References and Promotional Material
If after your initial contact with the entertainer you feel comfortable using them and you both agree that there's possible they will be a good match for the group, question them for references and promotional materials. You will discover that a lot of entertainers have websites that'll contain a lot of the promotional materials, if not all of it. If an entertainer cannot give you references then DO NOT engage this performer.
5. Call References and Review the Promotional Material
After calling references and reviewing the promotional material, you could have more questions for the entertainer. Provide them with a call and get your concerns addressed and all questions answered.
Make sure that your entertainer is a corporate entertainment specialist that knows the requirements and expectations of the corporate environment. A comedian that regularly performs "R" rated shows in comedy clubs or a magician that typically works at child birthday parties would most likely not make a suitable choices for an average corporate conference!
6. Ask Of a Guarantee
Want some real reassurance when wanting to plan your corporate event? If an entertainer presents a quality presentation and has enough experience, they should be prepared to guarantee their services. As them what they guarantee!
7. Request a Contract
The entertainer should give you a contract outlining your agreement combined with date, location of one's event in addition to any arrangements agreed upon. Until you are booking a celebrity performer, the agreement will likely be no greater than a number of pages in length.
The contract should clearly state what you would be required to provide for the big event, such as for instance a speakers or lighting requirements, and what the entertainer is going to be providing. In some instances a number of this information will be the form of a Technical Rider that will be sent with the contract. The agreement must also cover deposits (typically 50% of the sum total fee) travel fees, per diem charges, meals and transportation. This should have now been discussed in the original telephone call, and there should not be any surprises for you personally on the agreement. Most entertainers will need the contract signed and returned with the deposit in just a certain timeframe of sending it.
Your entertainer will there be to improve your event. Keeping him or her informed of any changes in your event helps them to bring you the show you would like, especially if they are doing any customized material for you. If they are doing a customized performance for you personally event it is vital to obtain the needed information to them as early as possible.
An expert entertainer will also want to make sure they are there early to setup and do sound checks prior to the scheduled show time.
9. Promote the Event
Get people stoked up about the big event by promoting the fantastic entertainment you've booked for them! Your entertainer should have the ability to make this easy for you personally by providing you with articles, press releases, or photos that you should use in your event literature to build anticipation. Some entertainers are willing to provide "teaser" performances to be able to get people excited to come calmly to your event!
10. Sit Back, Relax, and Enjoy the Show!
By utilizing these simple steps, you ought to feel confident that the entertainer you've chosen is a professional. You've worked hard up until this point, so relax and enjoy what you've come up with!