10 Key Features to Look for in Online Meeting Registration System b

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We all have those days when we could use an extra pair of hands, legs and two heads! While that problem can be resolved to some extent by hiring additional staff, what can you do about those situations where your presence is essential? Now take the case of client meetings, branch office reviews or senior management committee catch-ups. How do you manage to attend all of them when you don't have the time or the inclination to travel?

Ever heard of online meetings?

Online meetings can help bridge the distance to your customers, partners and employees who are located far away. The availability of the internet has led to the creation of web conferencing technology which allows people across the world to log into a single meeting. So, an online meeting not only solves your problem of recorder for screen and time, but does the same for all the other participants who are crucial to the discussion.

Although online meetings are not as good as the real thing in terms of making an emotional connect with participants, they can "do the job" under the right circumstances. A group in which the members are familiar with each other, and where all the persons know how to make good use of the online meeting format, will certainly find them very productive.

If you've never been part of one, here are a few suggestions on how to make an online meeting work for you:

1. Get a good internet connection. That's an absolute must. Slow speeds or unreliable connectivity will only frustrate the process.

2. Choose a good vendor. Naturally, suppliers of web conferencing technology are plentiful. However, be sure to investigate their suite of services, history of reliability and reputation before you pick one. Costs can vary across vendors, and will also depend on the nature of your meeting requirements - in terms of participants, location and so on.

3. Use the features to the fullest. Online meetings can support both audio and video. Participants could phone in on a given number and enter the meeting. If you choose to use a toll free number, you get to bear the charges for all calls made. A web camera is all that is required to enable a video web conference. And it hardly costs anything.

4. Use other aids. You can always do a demonstration, make a slide presentation or share files in an online meeting. This way you can bridge the distance gap even further, as everyone is able to see what you're talking about.

5. Prepare as you normally would. In fact, I'd say that an online meeting requires even more preparation than a physical one. Therefore, make sure that an agenda has been circulated, the timing of the calls are properly established (remember time zones) and everyone knows what to bring to the table.